Board Positions

Elected Board Positions

President

The President is the official spokesperson for the Guild. Duties include but are not limited to:

• Perform other duties as required, as official spokesperson for the Guild
• Preside over all General, Special and Board meetings or arrange for an Executive Board Member to preside
  
• Create/help shape a long-term vision for the Guild
• Prepare slide deck for General Meetings
• Attend Committee Meetings as an ex officio member of the Committee as necessary, except for the Elections nominating Committee meetings.
• Coordinate Committee activities
• Have signing authority for Guild contracts
• Serve as co-signer with Treasurer on checks issued by the Guild
• Respond to public inquiries
• Coordinate meeting space
• Liaise with other local Guild Boards & MQG
• Partner with a  specific Appointed Board Committee

Vice President

The Vice President serves as second in command for the Guild. Duties include but are not limited to:

• Prepare slide deck for General Meetings in the event the President is unavailable
• In the absence of the President, preside at all General, Special and Board meetings
• Assume the responsibilities of President in the event the President cannot complete the term of elected office.
• Oversee the review of the Guild By-Laws as necessary
• Serve as co-signer with Treasurer on checks issued by the Guild
• Have signing authority for Guild contracts
• Oversees yearly programming calendar, works with entire Board on securing guest speakers & teachers
• Take minutes of General, Special & Board Meetings in the absence of the Secretary
• Partner with a  specific Appointed Board Committee

Secretary

The Secretary manages the administrative needs of the Guild. Duties include but are not limited to:

• Maintain Guild library of books and check out to members as needed
• Keep minutes of all General Meetings or arrange for a substitute in their absence
• Post the minutes of the General Meeting on the Guild website
• Keep minutes of Board Meetings or arrange for a substitute in their absence
• Maintain an archive of all meeting minutes for term of office (using G-Suite)
• Conduct and oversee correspondence for the Guild including but not limited to the monthly Newsletter, as well as workshop, social sew and other all other notices
• Manage Guild post office box
• Partner with a  specific Appointed Board Committee

Treasurer

The Treasurer manages the financial transactions and reporting for the Guild. Duties include but are not limited to:

• Receive and bank all Guild monies
• Maintain bookkeeping records of all funds
• Submit filings to the IRS and/or MQG as needed
• Disburse funds as authorized
• Serve as co-signer with other authorized Executive Board Members on checks issued by the Guild
• Provide a quarterly financial statement to the Board
• Work with Programs committee on budgeting for and pricing workshops, speakers and events
• Facilitate contracts for space rentals, speakers, teachers and expenses of the Guild
• Liaise with the Southern California Council of Quilt Guilds to facilitate liability insurance coverage
• Partner with a  specific Appointed Board Committee

Appointed Board Positions

The following positions and committees are appointed by the Board. To assist with any of the following areas, please reach out to any Board member. 

Community Outreach

(minimum 1 member)

The purpose of this committee is to identify and organize the Guild’s philanthropic programs and fundraising opportunities as well as inspire Guild members to participate in philanthropic giving. Duties include but are not limited to:

• Respond to public questions regarding the Guild’s philanthropic giving & fundraising activities
• Identify philanthropic projects that are of interest to Guild members
• Identify and recruit members to assist in leading philanthropic projects
• Maintain record of all donations and makers
• Report on the status of philanthropic projects in both Board and general meetings
• Maintain a list of non-profit organizations that receive contributions from the Guild & arrange for pickup or delivery of donated items
• Organize the monthly meeting fundraiser
• Facilitate and/or recruit volunteers for the annual QuiltCon Community Quilt Challenge

Membership

(minimum 1 member)

The purpose of this committee is to grow the membership and maintain the member roster. Duties include but are not limited to:

• Respond to inquiries about membership from the public and members
• Identify outreach opportunities that will inspire quilters to join the Guild
• Maintain the current roster & update systems that use the roster (e.g. MQG, Mailchimp, Board spreadsheets, Facebook group)
• Manage the member renewal process, including messaging to members, answering questions, and updating the roster
• Manage new member welcome, identifying ways by which new members are integrated into the Guild
• Report on the status of the roster in both Board and General Meetings

Programs

(minimum 3 members)

The purpose of this committee is to plan for Guild events, workshops, speakers and enrichment activities. There are three main focus areas: 1) workshops & lectures, 2) retreats & special events, 3) challenges & meeting activities, with each focus area having a lead volunteer. Duties include but are not limited to:

Retreats & Special Events:

• Annual Retreat
• Mini Retreat
• Member Quiltshow

Workshops & Lectures:

• Workshops
• Guest Lectures
• Member Quiltspiration

Challenges & Meeting Activities:

• Challenges & Swaps
• Hands on activities/Make & Takes
• Member-led learning opportunities

Technology

(minimum 1 member)

The purpose of this committee is to organize and maintain technology tools and social media for the Guild. Duties include but are not limited to:

• Train Board members & volunteers to use tools & equipment
• Serve as main admin of the G-Suite account, including maintenance of Gmail accounts, ensuring Board members can access & edit the Guild’s master calendar, etc
• Serve as main admin for social media accounts (Facebook, Instagram, Linktree)
• Serve as the main admin for Zoom account
• Post regular updates to social media
• Update the website as necessary
• Respond to teacher/speaker technology requests
• Assist with equipment set up as necessary at Guild meetings & events